<aside> <img src="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/a02c7a88-0b5b-40df-921e-d30b179c1f1a/empty.png" alt="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/a02c7a88-0b5b-40df-921e-d30b179c1f1a/empty.png" width="40px" /> Challenges:

In a communication between the Contracts Manager (CM) and Production Engineer (PE) at the Lighting Control Specialist, the CM requests a complete set of drawings in record status for a project. PE responds by presenting four options to handle the situation since the installation did not match the initial drawings, requiring software adaptation on-site. The options include providing PNG screen dumps to show the completed installation FOC, updating the drawings if CM provides red pen drawings indicating changes, rebadging the current drawings with formal advice on their inaccuracy, or rebadging and updating the drawings to reflect the actual installation at an extra charge.

• Additional cost for the Lighting Control Specialist
• Additional cost for The Subcontractor </aside>

<aside> <img src="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/8df95945-0479-497e-a150-8710961a5012/empty.png" alt="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/8df95945-0479-497e-a150-8710961a5012/empty.png" width="40px" /> Successes:

</aside>

Evidence:

<aside> <img src="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/8df95945-0479-497e-a150-8710961a5012/empty.png" alt="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/8df95945-0479-497e-a150-8710961a5012/empty.png" width="40px" /> Immediate causes:

1. Human Error:
   • Misinterpretation: Individuals may misunderstand specifications, leading to inaccuracies in the drawings.
   • Oversight: Overlooking crucial details or failing to update changes can result in inaccuracies.
2. Lack of Communication:
   • Inadequate Information Sharing: When team members fail to communicate changes or updates, drawings may become outdated.
   • Miscommunication: Misunderstandings among team members or between the client and the project team can lead to inaccuracies.
3. Change in Project Requirement:
   • Alterations: Changes in project requirements or as result of poor spatial coordination can lead to previous drawings becoming inaccurate.
   • On-site Modifications: Adjustments made during construction might not be documented promptly or accurately.
4. Incomplete or Unclear Initial Information:
   • Lack of Detail: Initial project specifications lacking in detail can result in ambiguities and inaccuracies.
   • Incorrect Data: If the data provided at the beginning is incorrect or outdated, it will lead to inaccurate drawings.
5. Time Constraints:
   • Rushed Work: Under tight deadlines, there might be a rush to complete drawings, which can lead to errors.
   • Lack of Review: Insufficient time for reviewing and verifying drawings can cause inaccuracies to go unnoticed. </aside>

<aside> <img src="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/d6831872-e8fb-4fc5-9536-50db7b9d9822/empty.png" alt="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/d6831872-e8fb-4fc5-9536-50db7b9d9822/empty.png" width="40px" /> Recommended Actions for Implementation:

• It's crucial to have accurate and updated drawings reflecting the actual installation in project management to meet quality assurance standards.

• Addressing discrepancies between initial plans and on-site adaptations promptly and accurately is essential to avoid future complications.

• Providing clear communication and options can help in finding a mutually agreeable solution when facing project discrepancies.

• Cost implications and additional resources may be needed to correct and update project documentation, emphasizing the importance of accurate initial planning and documentation.

• The collaboration between contracting parties is key to resolving issues and ensuring project standards are met, as seen in the willingness to provide or procure necessary updated documentation. </aside>

• [ ] Seek feedback: Obtain feedback from project team members

• [ ] Consider unintended consequences: Examine if there have been any unintended consequences or side effects resulting from the implemented actions.

• [ ] Communicate the results: Share the evaluation results with the project team